Access CHRS

Common Human ​Resources System (CHRS) is a single Human Resource​ access data management system for all 23 universities in the CSU system, plus the Chancellor’s Office. CHRS upgrades campuses to PeopleSoft 9.2 (from 9.0 which is no longer supported) with modifications built by the Chancellor's Office​.

Accessing CHRS (Available After Go-Live, March 24, 2025)

• Log in to My Sac State from a computer using your SacLink account and password
  • Login requires 2-Step Verification with Duo
  • Mobile devices: 1) Ensure you have Duo setup on your mobile device first. 2) Open My Sac State via an internet browser. 3) Login requires 2-Step Verification with Duo. 4) Select the "Go to Employee Portal" button.
• Select Common Human Resources System (CHRS)

Watch the CHRS Navigation Introduction to learn how to create Favorites and Sign Out

Review features available in Employee Self-Service

Student Employee & Hourly Time Reporting

Navigating to CSU Time for Student Employees & Hourly Time Reporting

• Log in to My Sac State Portal
• From Employee Quick Links, select Common Human Resources System (CHRS).
• From the Employee Self-Service Screen, select CSU Time.
  

  

• You will be directed to the Enter Time Page. Select your job from the Job Title drop-down menu.
• Note: "Job Row #" in CHRS was called "Empl Record Number" in CMS-HR.
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CSU Time for Student Employees & Hourly Time Reporting Instructions and Video Tutorials

With CSU Time, you can perform a variety of tasks. Detailed instructions and step-by-step video tutorials for each task are available through the links below. Timesheet entry is sometimes called Elapsed Time and Payable Time in the job aids. Please enter time worked at the end of each day.

• Student Assistant Time Entry
• Instructional Student Assistant (ISA) Time Entry
• Hourly Employee Time Entry

Teaching Associate (TA) and Graduate Assistant (GA) Absence Management

• CSU Report No Leave Taken
• Request and Manage Absences

Timekeeper Resources

• Timekeeper and Approver Roles
• Timekeeper and Approver/Manager Job Aids

Timekeeper and Approver Primary Roles

Our new Common Human Resources System (CHRS) offers greater transparency! Timekeepers play a crucial role in CHRS, and are the first point of contact for employees to resolve Time & Labor (TL), Absence Management (AM), and No Leave Taken (NLT) issues. Department Timekeepers can reach out to Payroll for assistance as needed, but remain as the primary employee contact. Employees should be directed to their Timekeeper for assistance (rather than Payroll).

Best Practices

Time & Labor (TL) or Timesheet, Absences and No Leave Taken changes should be submitted by the Employee.

Timekeepers review for Approvers, notify Approvers when time is ready to Approve, provide support to Employees, and run reports.

Role Options

In CHRS, for Time & Labor, there are two primary roles: Timekeeper and Approver/Manager.

Timekeeper Role: Timekeeper role should be assigned to administrative staff that have a need to review time, query time, assist an employee with entering time, or assist an approver/manager with querying time.

Approver/Manager Role: Supervisors that have a need to approve time for pay will automatically be assigned the Approver/Manager role. The Approver/Manager role can review time submitted. (Time & Labor Payable Time Approver role = CHR_TL_Approver; prior e-timesheet approvers will be auto-assigned this time approver role.)

Timekeeper Activities, Weekly and Monthly

Review Employee Time (Timesheet) and request employees to make revisions as needed

View Work Study Balance

Timekeeper Absence Review (if delegated by manager)

View No Leave Taken (NLT) Report (if delegated by manager)

Run Absence Management Reports

Chat/email Approver when CSU Time is ready to approve

Dock Notices to Payroll

Late Time Entry Notice to Payroll

Schedule Timesheet Review Reminders in Outlook or other tool

Approver/Manager Activities, Weekly and Monthly

Schedule Timesheet Approval Reminders in Outlook or other tool

Manage and Approve Payable Time (Timesheets)

Manage and Approve Absence Requests

Manage and Approve No Leave Taken (NLT)

Update Personal Details

Navigating to Personal Details

• Log in to My Sac State Portal
• From Employee Quick Links, select Common Human Resources System (CHRS).
• From the Employee Self Service drop-down, select Employee Self Service
• From the Employee Self-Service Screen, select CSU Personal Details

Personal Details Instructions and Video Tutorials

• Update Address
• Update Phone and Email
• Emergency Contacts
• Disability Status
• Veteran Status
• CSU Preferred Name
• CSU Paycheck Designee
  • Note: You can view your new CHRS ID at the top of the CSU Paycheck Designee screen (as CHRS Person ID). The CHRS ID displays as Empl ID elsewhere in CHRS, and is different than your Sac State ID.
• CSU Ethnic Groups

Temporary Academic Employment

These options are available to Unit 3: Faculty, Lecturer appointments and Unit 11: Teaching Associate (TA), Graduate Assistant (GA), and Instructional Student Assistant (ISA) appointments

Navigating to CSU TAE

With CSU TAE, you can perform a variety of tasks. Detailed instructions and step-by-step video tutorials for each task are available through the links below.

• Log in to My Sac State Portal
• From Employee Quick Links, select Common Human Resources System (CHRS).
• From the Employee Self-Service Screen, select CSU TAE Appt Notice

CSU TAE Instructions and Video Tutorials

• View / Acknowledge Your Appointment Notification
• View Your Course Assignments
• Calculating Fractional Hours (WTU – FTE) for reporting time

CSU TAE Department Information

Unit 3 Faculty

• TAE Appointment for Lecturer - How to Enter
• Faculty Additional Employment – How to Enter
• Substitute Faculty Appointments – How to Enter
  • Substitute Faculty Appointment Notification Example
• TAE Appointment for Coach - How to Enter
• TAE Appointment for Counselor - How to Enter
• TAE Appointment for Librarian - How to Enter

Unit 11 Academic Student Employees

Note: Effective 3/24/2025, Recruitment of Unit 11 Academic Student Employees is through PageUp

• Instructional Student Assistant (ISA) Appointments - How to Enter
  • Instructional Student Assistant (ISA) Notification Example
• Graduate Assistant (GA) Appointments - How to Enter
  • Graduate Assistant (GA) Appointment Notification Example
• Teaching Associate (TA) Appointment - How to Enter
  • Teaching Associate (TA) AY Notification Example
• How to separate an academic student employee when their appointment has ended

Department Revisions, Reviewers and Approvers

• TAE Reviewers & Approvers – Approve Appointments
• TAE Appointment Revisions
• Sac State TAE Business Process Guides (Coming Soon!)

Recruiting and Hiring

Navigating to CHRS Recruiting

• Log in to My Sac State Portal
• From Employee Quick Links, select CHRS Recruiting - Page Up

• You will land on the CHRS Recruiting - Page Up Dashboard.

CHRS Recruiting User Guides and Videos

With Page Up (CHRS Recruiting), you can perform a variety of tasks. Detailed instructions and step-by-step video tutorials for each task are available through the links below.

Staff & Managers (MPP): CHRS Recruiting User Guides

Unit 3 Employees:

• Tenure Track Faculty - Recruitment Resources and Inclusive Hiring Toolkit and CHRS Recruiting User Guides (includes tenure-track librarians)
• Lecturer - Temporary Faculty Hiring business process guidance and CHRS Recruiting User Guides
• Other Unit 3 Employees (e.g., coaches, counselors, student services professional - academic related) - please email facultyaffairs@csus.edu and request assistance

Unit 11 Employees:

• These options are available for Unit 11 Employees: Teaching Associate (TA), Graduate Assistant (GA), and Instructional Student Assistant (ISA) appointments - [new business process web page in development]

Student Assistants (Unit 15 Employees):

• Refer to Student Employment for recruiting (via Handshake), hiring (Student Employment Handbook and SEPTF), and separating (SEPTF) student assistants.

Benefits Self Service

Navigating to Benefit Options

• Log in to My Sac State Portal
• From Employee Quick Links, select Common Human Resources System (CHRS).
• From the Employee Self-Service Screen, select any of the Benefit tiles: CSU Benefits Summary, CSU Life Events, Hire/Newly Eligible Enrollment, Benefit Statements, CSYou Benefits.

Benefit Self-Service Instructions and Video Tutorials

Benefits options and choices are now completed online.

• CSU Benefits Summary
• New Hire or Newly Eligible Employee Benefits Enrollment
• CSU Life Event Self Service - to add/delete dependents, enroll/cancel benefits
• Open Enrollment (coming September 2025)

Reports

With CHRS there are multiple options for reporting. Reports are offered in the following priority order:

1. CHRS Delivered Reports

View No Leave Taken (NLT) Report

View Work Study Balance

Since campus public queries are not migrating, Sac State's CHRS module leads will create private queries -- after Go Live -- to be shared with module users.

CSU-wide CHRS public queries will be available as CHRS evolves

2. Campus Reports

SACHR010 - Vacation Over Max

SACHR025 - Position Management Report (will include old and new CHRS position numbers)

Learn how to use Cognos Reporting - watch the Cognos Video Tour

If access is needed for campus reports, ask your department contact to submit a CARS request on your behalf for SAC_RPTHRALL

Special Notes:

• Cognos reports are based on the previous day's data snapshot imported into the data warehouse. Therefore, the information you see is usually one day behind the live data in CHRS.
• Six years of historical data will be imported into CHRS. For areas requiring archived historical data, a Cognos report will become available using a snapshot of CMS-HR data as of mid-March 2025.

3. QuickSight

CSU Systemwide delivered reports

4. Snowflake

CSU Systemwide delivered reports using campus-specific databases schema

Frequently Asked Questions

Time & Labor / Absence Management / Pay

1. I am a Unit 11 (GA, TA, ISA) or Unit 3 (faculty, lecturer) employee and the system will not allow me to submit time. What do I do?
   1. First, View Appointment Notification to ensure all positions are acknowledged. If any acknowledgement is missing, select Acknowledge and submit.
2. I did not get paid for all the hours I worked. Who do I contact?
   1. First, contact your department Timekeeper and ask them to review what you submitted in the system and what was approved. If a correction needs to be made, and the Timekeeper needs assistance, the Timekeeper can contact the Approver/Manager or Payroll for further assistance.