ASL/English Interpreting Requests

In alignment with the University Anchor Initiative and the University Antiracism and Inclusive Campus Planning Initiative, Sacramento State is committed to ensuring an inclusive campus for all Students, Faculty, Staff and the campus community at large. As part of these commitments, everyone must ensure all learning activities, including events and programs, are inclusive and accessible so everyone can fully participate. Relative to American Sign Language Interpreting and Real Time Captioning, this guidance is provided to ensure accommodations and technical programmatic access is a consideration at the onset of event and meeting planning.

ASL/English Interpreting Requests

Decision Tree: ASL/Captioning Accommodation Requests at Sacramento State

Is the request for ASL/English Interpreting or Captions at an event related to a student's course?
Ex: Accommodations for class-related events such as lectures, labs, or discussion groups, field trips and course-required activities.
1. Yes → Make the request to the Disability Access Center (DAC).
2. NO → review the next item.
Is the request for ASL/English Interpreting or Captions at an event not related to a student's course?
Ex: Accommodations for non-class-related events like extracurricular activities, campus lectures or talks, or student club events, research outside of the coursework of a student, guests of student attendees, prospective students, and community members coming to Campus events.
1. Yes →Review the guidance on this page
2. NO → review the next item.

Request accommodations other than ASL/English Interpreting or captioning with the Office for Disability Justice or Human Resources, ADA Analyst.

Inclusion Marketing

Event organizers are expected to include information regarding what accommodations are being provided and/or instructions for how to request accommodations in their promotional or advertising materials. This protocol allows campus events to book services when there is a true need/request.

Edit and add the following language to emails/posters/marketing materials for the attendees:

If you require ASL/English Interpreters or Closed Captions to attend this event, please email <email address for hosts/event planner> by <date 7-10 days ahead of event>.

If/when you have received a request for ASL/English Interpreters and/or Captioning, please email ASL@csus.edu with the complete information listed below.

Interpreting Request Information

It is the responsibility of the Event/Meeting planners/hosts/sponsors to ensure accessibility by submitting the complete information listed below.

Date(s), start/end time of the event
Name, title, Dept/Unit and the contact information of the Event sponsor or host.
Physical Location or Virtual Link for the event
Agenda and material for the event; these can include event planners' “Run of Show” internal documents, attendee handouts, Canvas sites, PowerPoints, etc., Draft materials are fine and at minimum, summarize the content and context of the event.
Names/Titles of the speakers/presenters
Full Names of the participants requesting accommodations, along with their contact info, and how they are affiliated with the University.

Due to the number of requests, and the small number of staff allocated to these tasks, requests can only proceed with the complete information listed above.

If you would like to consult with Michele Vincent, Staff ASL/English Interpreter for additional questions or to discuss your request, please fill out our form below to schedule a brief call.

ASL/English Interpreting Consulation

Once a request is received and all information is provided, the ASL/English Interpreting Office staff from the College of Education will reply to the Event Sponsor/Host with questions and additional forms and/or documents.

There may be additional questions and information shared which will make the event and/or meetings more inclusive. It is important to plan for flexibility to ensure accessibility can happen. See examples of additional forms and useful documents below.

Once all information is received, services will be confirmed, and the names of the ASL/English Interpreting team will be communicated to the Event Sponsor/Host.

Template Resources

The forms below should be completed after the interpreting staff has reached out to you with specific instructions on which forms are needed for your event.

Template for List of Terms- Standard Print

Template for Webinar

Accommodation Responsibilities Matrix

Inclusive Meeting Practices Slide

ASL and CC Guidelines for an Accessible Event (2021)