Employee Resource Groups (ERG) that seek to be recognized and sponsored by Sacramento State must comply with an application and annual recertification process. This process has been designed to allow formal recognition and sponsorship by the University, while also allowing ERGs significant latitude to operate based on the collective efforts and leadership of its members. Please be advised that Employee Resource Groups are formed voluntarily and are not dictated by management. Similarly, individual employee membership and participation in ERGs is voluntary.

Minimum Requirements

Each group shall establish the following:

Mission Statement

Charter/Constitution/BylawsHold meetings open to the campus community and public

• Specify Meeting frequency – minimum of 4 times per year
• Requires statement of non-discrimination for membership
• Must specify officer's selection process, duties, terms

- Officers must be faculty or staff

- Must have a minimum of 3 officers

- If the group wishes to establish a University financial account, one of the officer positions must be Treasurer. In the group bylaws, you must specify exactly how the group plans to collect dues to fund the University account and specify the Treasurer’s duties including attending cash handling training and accounting services training.

• Must monitor the University e-mail address
• Must keep University supplied website up to date (IE office will maintain)

- If applicable, must link to ERG’s active platform (social media, external website, message board, etc.)

• Must reaffirm ERG annually through the Division of Inclusive Excellence

Note: Employee Resource Groups are established voluntarily, independent of managerial influence. Participation in these groups, as well as individual membership, is entirely optional. Furthermore, all ERG gatherings and events must remain inclusive, welcoming all employees regardless of race, color, national origin, gender, gender identity, age, etc.

Application Process

1. Meet with your group to:
   • Collect 5 signatures of support from faculty and staff
   • Draft a Mission Statement (See guidelines and sample Mission Statement)
   • Draft Charter specifying officer's selection process, duties, terms, AND meeting frequency. (See guidelines and sample constitution/bylaws/charter)
   • Determine 1^st proposed public meeting and meeting frequency (minimum 4 times a year)
2. Fill out the Application Qualtrics Form - (see Forms section)
3. A staff member from the Division of Inclusive Excellence will contact your proposed ERGs representative within five (5) business days.
   • A meeting will be scheduled to review your application and address any outstanding issues to receive approval and recognition. At this meeting, ERGs wishing to establish a University financial account can discuss the additional next steps.

After Approval

After an ERG has received formal approval through Inclusive Excellence, it may establish its website pursuant to the parameters required for university ERG websites. The ERG will work directly with Inclusive Excellence to establish their websites.

ERG Forms

New ERG Application

ERG Fund Request Form

ERG Website Update Form

ERG Re-certification Form

ERG Guidelines and Template Charter