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Communication & Collaboration Information Resources & Technology

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Online Collaboration

Collaboration services enable sharing of files, information, and data among structured or ad-hoc teams. This allows you to work together on tasks or projects remotely and asynchronously.

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Digital Workspaces

Office 365 Teams

Office 365 Teams provides you with a chat-based workplace, where file sharing, conversations, and tasks happen in the same place.

Best used when:

  • Things move at a fast pace and communication is always happening.
  • You want to create tasks, and share files with a subgroup of individuals.
  • You're working with documents that are pertinent to smaller groups but not the overall organization.
  • Communication tends to be less formal and more conversational and timely.
  • Team membership is small, ad-hoc, or fluid.
  • You want to create, manage, and administer your own groups.

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Document Sharing

SharePoint

SharePoint is document management/collaboration platform that allows for strong access and version controls.

Best used when:

  • You need to store and share files, but actual discussion happens elsewhere.
  • You have a high need for governance, consistency, and structure.
  • You need several areas of publishing information (e.g., HR onboarding guidelines with a landing page and supporting subpages).
  • You want integration between sites.
  • Membership is automated or centrally managed.
  • Membership tends to span an organization or entire department.

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