OnBase Add/Drop Process

Students are required to request permission from the instructor via the OnBase Add/Drop form to add or drop a class after the second week of classes. To access the form log on to MySacState and navigate to the OnBase Forms page and select the “Petition to Add/Drop/Withdraw from Courses” form.

Add/Drop After Second Week of Semester

University Add Policy after 2nd Week of Semester

• Adds in weeks three and four of the semester are processed through the academic department and require approval by the instructor and department chair.
• Adds are not approved after week four (Census date—September 23, 2024) unless students present evidence of University error that prevented their timely registration. University error does not include failure to meet all payment deadlines. State your reasons for a late add request on a separate page and attach to the OnBase add form. Adds after the fourth week require instructor, department chair, and college dean approvals.
  
  

University Drop/Withdrawal Policy after 2nd Week of Semester

Although instructors may exercise their authority to administratively remove any student who fails to attend during the first two weeks of instruction, students should not assume they will be dropped. Students will receive a final grade of "F" or "WU" in courses they fail to drop officially.

• Drops during the third and fourth weeks of instruction require instructor and department chair approval.
• Drops after the fourth week of the semester (Census date – September 23, 2024) are called withdrawals.
• Students wishing to withdraw from all courses should fill out the Semester Withdrawal Form available on OnBase.
• Withdrawals after the fourth week (September 24, 2024 and later) of the semester are granted only for “serious and compelling” reasons.
• Withdrawal during the 5th and 6th week of the semester requires the approval of the course instructor and the department chair. Reasons for dropping during this period include medical, carrying an excessive course load, student’s inadequate academic preparation for the course, or the student having significant job or career changes.
• Withdrawal during the 7th through the 12th week requires the approval of the course instructor, the department chair, and the college dean. Reasons for withdrawal during this period include only medical or work-related reasons clearly beyond the control of the student; a student-initiated job change, carrying an excessive course load or inadequate preparation does not qualify.
• Withdrawal is allowed after the 12th week of instruction only in exceptional cases, such as in cases of accident or serious illness where the cause is due to circumstances beyond the student’s control. All approvals are required and the student must meet with an Academic Advisor in the Academic Advising Center. Withdrawals approved during the last three weeks of the semester will not count towards the 18 unit maximum; however, a grade of “W” is still recorded on the transcript.

Withdrawal from a Course

If students are seeking to drop or withdraw from an individual course or courses after the fourth week of the semester, and have reached the University maximum of 18 units of "W" grades allowable, they must submit an approved Petition to Add/Drop/Withdraw as a supplement to their Petition for Exception: Withdrawal in Excess of 18 units. This form is available at the Office of the Registrar's website (https://www.csus.edu/student-affairs/centers-programs/student-services-center/forms.html).

Definitions

Dropping a course refers to official removal from a course within the first four weeks of the semester (before census date). In this instance, nothing is recorded on the student's permanent record.

Withdrawal from a course is an official removal from a course after census date. A grade of "W" is recorded on the student's permanent record.

Enrollment Cancellation refers to students being administratively dropped from courses due to non-payment of fees. Enrollment Cancellation is done throughout the registration cycles prior to the census date. No "W" grades are recorded on the student's permanent record. If a student is enrollment cancelled after classes begin, they will be charged fees prorated for each day of enrollment. If student is enrollment cancelled during their first semester prior to the first day of classes, they will be required to reapply for admission.

Unauthorized Withdrawal may result for failure to drop or withdraw properly from a course. In this case, a grade of "WU" is assigned by the instructor. (See "Unauthorized Withdrawal Policy" below.)

Limit on Withdrawal. For all units attempted at California State University Sacramento, withdrawals made after the census date and prior to the last three weeks of instruction are limited to a combined total of no more than 18 semester-units during a student's academic career at CSUS.

Questions?

For advising support please reach contact College’s Student Success Center at https://www.csus.edu/college/health-human-services/student-success/

For policy and processing questions please reach out to the Office of the University Registrar at Registrar@csus.edu.

For inquiries regarding access to approval queues or technical OnBase questions/problems please submit a ticket at servicedesk@csus.edu.