What is IRA?

The Instructionally Related Activities (IRA) program supports educational experiences conducted outside the classroom. This includes costs for eligible club activities, program supplies, student travel, and conference fees. For more details, refer to the full IRA Guidelines and Procedures.

Eligible Expenses for IRA Reimbursements

Eligible expenses for reimbursement, include:

• Travel and Lodging
• Mileage (Students Only)
• Supplies
• Conference/Registration Fees

Steps to Request Reimbursement

1. Confirm Your Expense is Eligible
   • Verify with your club advisor or program leader that your expense qualifies under IRA funding guidelines.
     
     
2. Complete the IRA Reimbursement Form
   • Download and fill out the IRA Reimbursement Form, ensuring all details are clear and accurate. You will need:
     
     1. A description of each expense
     2. Original receipts or invoices showing proof of payment
     3. Additional supporting documents as required (such as mileage logs for travel reimbursements).
     4. A copy of the credit/debit card used for the purchase, with only the last 4 digits visible.
        
        
3. Submit Your Form via AdobeSign
   • Submit the completed form via AdobeSign to Samantha Gilson (s.gilson@csus.edu), your club president, and your club advisor for signatures.

Important Deadlines

Annual Deadline: The last day to submit requests for the academic year is June 14, 2025.

What to Expect After Submission

1. Review Process: ASI Accounting Services will review your reimbursement form and attached documents. Ensure everything is legible and complete to avoid delays.
2. Reimbursement Approval: Approved reimbursements will be processed as checks and mailed to the address provided on your form. Please allow 2-4 weeks for processing.
3. Tracking and Follow-up: For any follow-up questions, contact ASI Accounting at (916) 278-2231 or Samantha Gilson.

Resources and Documents

• ASI Supporting Documents Guidelines: Ensure your documentation meets ASI requirements.
• Sac State Travel Waiver
• ECSJC Expense Reporting
• IRA Reimbursement Form
• Reimbursement Request Instructions
• Reimbursement Submission Walkthrough

Contacts for Assistance

For any questions or help with your reimbursement request, reach out to:

Samantha Gilson

ECS Student Leadership & Outreach Coordinator

Riverside Hall 2014

s.gilson@csus.edu

(916) 278-4214

ASI Accounting Services

University Union 3rd Floor, Room 3230

Open M-F, 8am-5pm

(916) 278-2231