Records Management

Executive Order No. 1031 provides for the implementation of the California State University (CSU) Systemwide Records/Information Retention Schedules. The objective is to ensure compliance with legal and regulatory requirements regarding records retention while implementing appropriate operational practices.

The program is the legal authority, designated by the University and by The California State University, to determine how long electronic and paper records and information must be retained. The office is responsible for developing Records Retention Schedules that identify records created or received by the University and specify how long those records must be retained. It is responsible for establishing standards, relating to University business requirements and needs, which ensure the legal legitimacy of University record-keeping systems. The program counsels and advises the University administration on the implementation of policy and procedure which promotes adherence to these standards and minimizes risk. It provides a wide range of services which are designed to help ensure the University is meeting its record-keeping responsibilities.