Department Responsibilities for Voluntary Resignations

Once the Manager or the Department has been notified of an employee’s separation, it is important to follow the below steps to keep the Campus in compliance with Federal and State regulations.

1. If the employee submits a verbal or written notification of their resignation, the employee must complete a Voluntary Resignation Form, to obtain separation date.
2. Upon receipt of a voluntary resignation, the department is required to submit a separation Personnel Transaction Form (PTF) via Onbase.
3. Reference the Separation checklist to ensure that all University debt has been cleared and all University property is returned. Under provisions of the State Administrative Manual (SAM) Sections 8580.4, 8595, and 8116.1, each full or part-time employee separating from CSU, Sacramento must obtain clearance from all financial obligations and state-owned items.
4. If the separating employee was a Manager with direct reports, ensure that all direct reports are immediately moved to another Manager to handle all monthly system absence and time approvals.
5. At least three days prior to last day of work, the employee must report all time worked, if applicable, and all absences via the online self-service tool or paper timesheet. Managers must approve all time submitted.

To prepare for the department's transition, managers may use this optional worksheet for the departing employee to document their work and their institutional knowledge.

Department Responsibility for Involuntary Termination or Dismissal

A dismissal is an involuntary termination of employment from the University.

If you are experiencing issues with an employee or faculty member, please contact Human Resources Employee/Labor Relations at elr@csus.edu or for faculty members contact the Office of Academic Labor Relations at academiclr@csus.edu for guidance.