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Move to Production (MTP) Schedule
Move to Production (MTP) Schedule and Campuswide Transaction Pauses
As we prepare for the Common Human Resources System (CHRS) Move to Production (MTP), important deadlines impact campus operations. The campus HR system interacts with various other systems, some of which may need to be temporarily paused. Prior to go-live March 24, 2025, CMS-HR will be offline in order to migrate all current employee data to CHRS.
Below is an overview of the impacts on campus processes and systems, including deadlines to ensure all in-progress business transactions are completed before system outages. Some deadlines are set by the CSU Chancellor’s Office for all campuses in the CHRS project. Go-Live of the CHRS system is scheduled for March 24, 2025.
Please contact Human Resources, Budget, or Faculty Affairs with questions.
This page will be updated as the project progresses.
2/21/2025 HR, Budget, FA Workflows Pause
In preparation for migrating current data, the Human Resources, Budget Administration and Faculty Affairs functional teams will need to complete transactions in all workflow stages. Accepting NEW transactions and other business functions will pause beginning Friday, February 21, 2025, at 5:00pm (PST) until go-live Monday, March 24, 2025.
Any submissions after 2/21/2025 cannot be processed and will need to be submitted again after CHRS Go-Live (3/24/20225) with new position numbers.
Personnel Transaction Forms
- Regular and temporary employees (ePTF)
- Unit 03 Faculty Additional Employment (ePTF)
- For work completed prior to January 30, 2025, ePTFs may be submitted for review and approval up until the February 21 deadline.
- For work completed after January 30, ePTFs will need to be submitted after Go-Live. Contact Faculty Affairs for instructions.
- Academic Students (Unit 11) (ASEPTF)
- Student Assistants (SEPTF)
- Reminder: Any PTFs submitted after the 2/21/2025 deadline will not be processed.
- Note: Contact the appropriate offices for exceptions, such as unplanned separations.
Budget Administration Processes
- Regular and temporary position number requests for new recruitments (PageUp) or position changes (ePTFs)
- Student Assistant position number requests
- Requests for changes to position numbers
- New position requests
- Reports To changes
- Organizational and department changes (creations, reorganization, etc.)
- HR adjustments (chart string changes) for full or partial pay changes
Classification and Compensation
- All compensation related requests
Faculty (Unit 03) Recruitment and Changes to Assignments
- Tenure-track faculty hiring will be reviewed case by case by the Provost. Offers may not be made without approval from the Provost.
- Temporary faculty hiring including substitute appointments will continue as needed. Contact OFA as soon as departments identify/ become aware of a need. Transactions will be completed in CHRS after Go-Live.
- Adjustments to temporary faculty (lecturer) assignments during this period will continue as needed. Contact OFA as soon as departments become aware of the need for adjustment. Transactions will be completed in CHRS after Go-Live.
- Unit 03 Coaches, Counselors and Librarian recruitment activity will continue during pause, however, new employee start dates, after March 7, 2025, will be scheduled for April 1, 2025.
- 2025-26 Lecturer Pool posts: The schedule to refresh the lecturer pools is still the same, but the departments to wait until after Go-Live before they can submit offer cards for Summer and/or 2025/26 AY hiring.
Staff and Management (MPP) Recruitment
- Campus staff and management PageUp recruitment activity will continue during the pause, including release of applicant pools to search committees up until March 19, 2025.
- The last day to start a new employee before the CHRS go-live is March 7, 2025. The first day after CHRS go-live to start a new employee is April 1, 2025.
3/6/2025 February Time & Payroll Reporting Access Ends
To prepare for CHRS, CMS-HR absence and time reporting access will close 3/6/2025, 5:00 PM, and be taken offline from the My Sac State portal.
- 3/4/2025, (Tuesday) February Time Reporting, Absence Entry, and No Leave Taken entry Deadline
- 3/6/2025, 5:00 PM (Thursday) February Time Reporting/Absence Approval Deadline
- 3/6/2025, 5:00 PM (Thursday), Report Absences, Report Hours Worked, and Approve Reported Hours options will be inactivated in the Sac State Employee Portal.
- As a reminder, time reporting and absence entry for March 2025 is paused until CHRS Go-Live on March 24, 2025.
- View and Subscribe to the Payroll Events Calendar online.
- Contact: For questions regarding the Payroll pause, please contact your payroll technician as listed on Payroll > Staff and Responsibilities.
March Time Reporting Pause Until 3/24/2025
Any time entered for March 2025 or beyond will not be transitioned into CHRS.
- Do not enter time beyond February 28, 2025, in CMS-HR as these entries will not be converted. February 2025 will be the last pay period reported in our current CMS-HR system.
- March 1-23, 2025, time reporting will be tracked manually by employees until they can enter all March time in CHRS after go-live (3/24/2025). A worksheet to track March 2025 absences, time worked, or special time worked will provided prior to March.
- Once CHRS goes live (3/24/2025), employees will be asked to enter all March 2025 time reporting in CHRS.
More information and campus communications will be provided closer to the March pay period.
3/22-23/2025 Campus Solutions Outage
A Campus Solutions outage will occur the weekend of March 22-23, 2025. Specific dates and times to be announced.
- This outage primarily affects students and faculty.
- PeopleSoft Campus Solutions (CS) will taken offline Saturday, March 22, 2025, at 12:01 AM, for all CHRS campuses.
- CS is scheduled to be back online Monday, March 24, 2025.
More information and campus communications will be provided closer to CHRS go-live.
Future Updates
Please revisit this page regularly as additional dates will be provided as the project advances.
Last updated: 1/31/2025