Family Educational Rights and Privacy Act of 1974
Annual Notification to Students
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
1. The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information contained in the student’s education records and the right to withdraw consent to disclosure. FERPA authorizes disclosure without consent to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an auditor, clearinghouse, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. In addition, the University may disclose education records without consent upon request a) to officials of another school in which a student seeks or intends to enroll, and b) to a parent who establishes
that student’s status as a dependent according to Internal Revenue Code.
4. The right to file a complaint with the U.S. Department of Education concerning
alleged failures by California State University , Sacramento to comply with the requirements of FERPA. The name and address of the office that administers FERPA is
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
5. California State University , Sacramento shall exercise its prerogative within the Family Educational Rights and Privacy Act, as amended, and release directory information to any person, party, or agency, so long as the student has previously consented to such release. The consent to release or the refusal to release is accommplished during the student’s application for admission process. Consent may be withdrawn or given by the student during each semester of attendance. To accomplish this, the student may complete the appropriate forms at the Registrar’s Office. Directory information is defined as a student’s name, address, telephone number, email address, date of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, class level, full or part time status, degrees and awards received, and most recent previous educational agency or institution attended by the student. For student employees covered by the Unit 11 Collective Bargaining Agreement with the United Auto Workers (i.e., Teaching Associates, Graduate Assistants, and Instructional Student Assistants), directory information which may be released by the CSU to the UAW also includes: enrollment status (undergraduate vs. graduate, part-time vs. full-time), department employed and employment status (i.e., TA, GA, or ISA). Data may be added to or removed from the definition of directory information from time to time.