About Records Management

The Records Manement program is the legal authority, designated by the University and by The California State University, to determine how long electronic and paper records and information must be retained. The office is responsible for developing Records Retention Schedules that identify records created or received by the University and specify how long those records must be retained. It is responsible for establishing standards, relating to University business requirements and needs, which ensure the legal legitimacy of University record-keeping systems. The program counsels and advises the University administration on the implementation of policy and procedure which promotes adherence to these standards and minimizes risk. It provides a wide range of services which are designed to help ensure the University is meeting its record-keeping responsibilities.

Records Management for Student Records is under the overall direction of the Vice President for Student Affairs. All questions regarding records retention scheduling and records storage for student records should be initially directed to the Registrar Office at 916-278-7748.

Records Management for medical records is under the overall direction of The WELL. All questions regarding records retention scheduling and records storage for medical records should be initially directed to The WELL at 916-278-9355.

Organizational Information

Message from the University Records Management Coordinator, Kem Gravenberg

ABA Organizational Chart